You aced that interview and you got the job! One of the first things you must do is send your current employer a two-week notice letter. Two weeks is standard practice in most professional industries and ensures a smooth transition.
Below, you’ll learn everything you need to know about writing a two-weeks notice letter with tips and templates to help you get started.
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An official two-weeks’ notice letter is a resignation letter stating your plan to leave your current position two weeks from the day you sent it. Some companies may legally require a more extended notice. We recommend reviewing your company’s policies before sending your two-week notice.
Although it may not be required, giving your employer enough time to find and train your replacement is customary. A sufficient heads-up is critical to ensure a smooth transition and maintain a positive relationship with the organization. You may need a reference letter or return to the company to take on a new role, so make sure you leave on good terms.
If you’re starting to get nervous about writing your two-week notice letter, don’t worry! This is a straightforward document with a clear structure. Follow this step-by-step guide to write your two-week notice quickly.
If you have a close relationship with your direct supervisor, address them by first name. However, if you’re unsure whether it’s appropriate, we always recommend using the formal “Dear [first and last name].”
After a quick greeting, go straight to the point by stating your current job title and last employment day. You can briefly share your reasons for leaving, but remember it’s not required.
Expressing your gratitude will ensure you leave the company on the best terms. Think of skills you acquired on the job or how the opportunity helped you progress in your career. If that doesn’t apply to you, mention something positive about the workplace dynamic or your team.
Commit to ensuring a seamless handover to your successor by organizing your pending assignments, making it effortless for your employer to fill your role. Let your employer know you are available to support the team during the transition.
Conclude by wishing success for the company and letting them know you are available by phone or email for any work-related questions that may pop up.
These easy-to-follow tips will help you write your two-week notice letter efficiently:
Use these templates to craft your two weeks notice letter.
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[City, State ZIP Code]
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to formally announce my resignation from [Your Position] at [Company Name], effective [Two weeks from today’s date].
I am grateful for the valuable experiences and professional and personal development opportunities I have gained at [Company Name]. I have enjoyed working here and learned a great deal I will carry forward in my career.
I am committed to ensuring a smooth transition during the upcoming two weeks. I am more than willing to assist in training a replacement or transferring my responsibilities to a designated colleague. Please let me know how I can best facilitate this process.
I wish the company continued success and growth in the future. I look forward to maintaining positive connections in the future.
You’ll likely send your two weeks notice formal letter via email. In this case, you don’t need the header and can go straight into addressing the letter. Remember to write your email subject line.
Subject: Notice of Resignation – [Your Full Name]
Dear [Recipient’s Name],
I trust this email finds you well. I am writing to formally tender my resignation from my position as [Your Position] at [Company Name]. My last day of work will be two weeks from today, on [Last Working Day].
I am grateful for the support and opportunities for professional growth I have experienced at [Company Name]. I appreciate your guidance and collaboration with the entire team.
During the notice period, I am committed to ensuring a seamless transition. I can assist in training a replacement, transferring my responsibilities, or any other tasks that will facilitate a smooth handover. Please let me know how I can best support this process.
I wish the company continued success in the future, and I hope to stay in touch.
[Your Email Address]
[Your Phone Number]
Still trying to decide what to write in a two weeks notice letter? These samples will help you get started.
